Attendee meetings

Pick the meeting days (or leave them on the event's own dates), the meeting length, and the usual hours. Under Hours for each day, change any day that runs differently: edit its times for a half day or a late start; + Add block for a second block the same day, such as a morning and an afternoon with lunch or a keynote between (× removes one); or No meetings for a day the event runs but meetings don't. A changed day shows Own hours or Closed, and Use usual hours puts it back. Each row shows how many slots that day gets; a day where no meeting fits, or a block that ends before it starts, must be fixed (or marked No meetings) before you can save. The calendar underneath shows the exact times attendees choose from on every meeting day, so a short day or a break between blocks is visible as a gap. Times are in the event's timezone.

Switch on Meetings are held in rooms, then Add room for each room, table or lounge. Meetings at once is the room's capacity per time slot: 1 for a private room that holds one meeting at a time, more for a lounge with several tables. Rooms are listed one per line, each showing its hours and how many time slots it covers; click a room to open it. A room's hours are set the way meeting hours are. Usual hours is either Whenever meetings run or Only certain hours with a start and an end. Under Days that are different, pick a day from Change a day… to give it its own hours — one block or several (+ Add block) — or Not available to take the room off that day; Use usual hours puts the day back. A room's hours say when it is free, not what the times are: it is offered for the meeting time slots that fit wholly inside its hours, so a room free from 9:15 with half-hour slots on the hour is first offered at 9:30. The calendar under the list has a column per meeting day and a row per start time: on All rooms each time shows how many rooms are offered then, and a time showing 0 cannot be booked; pick a room's name to see just the times it is offered for. It follows the room you have open, so a change to its hours shows as you make it. Attendees then pick a room when they ask for a meeting, and only see rooms that still have space at that time. Leave the switch off and attendees arrange where to meet themselves.

Where meetings happen, how many unanswered requests one person may have at once, whether a note is required, and whether attendees may share their business card on an accepted meeting. The defaults suit most events.

Switch the module on, then Save setup. The banner at the top says what attendees see right now. Signed-in attendees get a My meetings row on their Me page; add Meetings as a tab or menu item from Event App → Navigation if you want it more visible.

In My slots they tap the times they are free and save. In Find people they see everyone with open slots, pick a time and send a request. The person asked sees it under Requests and accepts or declines — or taps Suggest another time, picks a time they are both free for (and a room, if you use rooms) and sends that back instead. The first person then gets the suggestion as a request of their own to accept, decline or answer with another time. Nothing is booked until one side accepts. Accepted meetings appear in both people's Schedule, with the room.