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Completev1.6.0 · updated 2026-10-28

Agenda

Build the schedule attendees live in: days, sessions, tracks, rooms and speakers — and the layout it is shown in.

What it is

Days hold sessions. A session carries a time, a room, a track, a description and its speakers, and is the thing an attendee bookmarks, asks questions in, and gets scanned into.

When to use it

It is the most-opened screen in the attendee app, and half the product hangs off it — Q&A rooms, session tracking and personal bookmarks are all attached to a session.

Before you start

  • The event's timezone set, before you enter any times. Read the guide
  • Speakers added, if you want them linked rather than typed as text. Read the guide

Try it — this is a sandbox, nothing here is real

Build a day with two parallel sessions, and meet the two mistakes that produce a wrong-looking schedule.

An empty agenda: type it in yourself, or bring in a whole programme.

Start your agenda

Type it in yourself

First day
12 March 2026
Days
2
Create 2 days

Bring in a whole programme

Smart pasteSample agendaSuggest with AI
TimeTitleRoomSpeaker
09:00–10:00Opening keynoteMain HallPriya Menon
10:15–11:00Scaling eventsRoom 2(none)
10:15–11:00Scaling eventsRoom 2(none)
14:00–13:00Closing panelMain HallPanel

Row 3 is a duplicate. Row 4 ends before it starts.

10:15 Scaling events
Room 2
10:15 Scaling events
Room 2 Duplicate
14:00 Closing panel
Ends 13:00 ?

Day 1 — 12 March 2026

Add session
09:00 · Opening keynote
Main Hall · Priya Menon

New session

Title
Scaling events
Start
10:15
End
11:00
Track
Operations
Speaker
Type a name…
10:15 Scaling events
Sam Ortiz

No photo, no title, and tapping the name goes nowhere.

09:00 Opening keynote
Main Hall · Priya Menon
10:15 Scaling events
Room 2 · Sam Ortiz Operations
10:15 Buying for a stand
Room 3 · Priya Menon Product

Click a control above to carry on.

Step by step

  1. 1

    Set up your daysEvent App → Content → Agenda

    One day per date. On an empty agenda, Type it in yourself sets them all up at once — the first day and how many, filled in from the event's dates — and Create days opens a blank session on Day 1. After that, Add day in the day tabs adds the date shown on it, the day after your last. A day can carry its own title — 'Workshop day', 'Main conference'.

  2. 2

    Add sessions to a day

    Start and end time, title, room, track. Times are wall-clock in the event's timezone — you type 09:00 and attendees in the hall see 09:00.

    Tip. Sessions can overlap. Parallel tracks at the same time are normal and the layouts handle them.

  3. 3

    Attach speakers

    Link an existing speaker profile and the session picks up their photo and title automatically. You can also type a free-text name for a one-off.

    Tip. Linked beats typed: change a speaker's title once and every session they are on updates.

  4. 4

    Put it on your own websiteAgenda → Embed

    Copy one snippet onto your site and it shows this agenda, live — sessions you publish here appear there without touching the snippet again. It carries your event's theme, and the frame sizes itself.

    Tip. The layout is chosen per snippet, on the URL. A compact agenda can sit in a sidebar while the programme page shows the timeline, without the two fighting over one setting.

  5. 5

    Choose how it looksAgenda → Template

    Several layouts — a timeline, a list, a grid. Pick the one that suits a one-track day versus a five-track one.

  6. 6

    Or bring the programme in however you have it

    Smart paste takes three sources: pasted text, the conference PDF, or a screenshot — a photo of a printed programme works, as long as the times are legible. The sessions appear as they are read, under their days, and Cancel stops it. When it finishes, all of them land in the same review list — nothing is saved until you press Save.

    Tip. If the schedule is only on a web page, print it to PDF or screenshot it — that is the same thing to Smart paste.

    Careful. Always read what it produced. It is a first draft, not an import.

  7. 7

    Or start from a sample agendaAgenda → Sample agenda

    A ready-made 1-day or 2-day conference — invented sessions with rooms, tracks and parallel breakouts — for seeing how the agenda looks before your real programme exists. Pick the date day one falls on, then Add it to the review list, or Open in Smart paste to get the same programme as text you can edit before it is parsed.

    Tip. Add the sample speakers under Speakers first and the sample sessions link to them, photos and all.

    Careful. Sample sessions publish like any other. Replace or delete them before the event goes live.

When it goes wrong

Every one of these has happened to someone. Symptom first, because that is what you will have.

"That file doesn't look like an agenda"gotcha

What you see: You upload a file and are told what it looks like instead — *an invoice*, *a marketing brochure*, *a list of tasks*.
Why: The file has no schedule in it. Smart paste reads what you give it rather than guessing, and says what it saw so you know which file to reach for.
Fix: Upload the programme itself. If the schedule is one page of a longer document, split that page out — there is a 40-page limit, and the pages that are not the agenda are the ones slowing it down.

File is too largegotcha

What you see: That file is 12.4 MB — the limit is 5 MB.
Why: An agenda is mostly text, so a programme over 5 MB is usually print-ready artwork rather than the reading copy.
Fix: Export a text PDF rather than a print one, or screenshot just the schedule pages — a photo of a printed programme works as long as the times are legible.

Accepted the AI-parsed programme without reading itwarning

What you see: Duplicated sessions, or a session that ends before it starts.
Why: The parser turns prose into a draft. It reproduces whatever ambiguity was in the document it read.
Fix: Read every row before saving. Fixing four rows is much faster than typing forty, which is the point of it.

Speaker typed instead of linkedgotcha

What you see: A speaker's name appears on the session with no photo, no title and no profile to tap through to.
Why: A free-text name is just text. Only a linked speaker profile carries a photo and a bio.
Fix: Add them under Speakers, then link them on the session. Use free text only for a genuine one-off.

Every session is off by the same number of hoursblocker

What you see: The whole schedule looks shifted in the attendee app.
Why: The event's timezone was changed after the sessions were entered. Times are wall-clock and are reinterpreted, not converted.
Fix: Set the timezone under Settings before entering times. If it already happened, correct the affected sessions.

Sessions with nowhere to gogotcha

What you see: There is no Add session button.
Why: A session belongs to a day. With no day there is nothing to add it to.
Fix: On an empty agenda, Create days under *Type it in yourself* makes the days and opens a session on Day 1. After that, Add day is in the day tabs. A day exists even with nothing in it.

What people ask

Kept in the words people use, because that is what you are about to type.

Can two sessions be at the same time?

Yes. Parallel tracks are normal and every layout handles them.

Can I hide the agenda from attendees?

Yes — hide the screen under Navigation. The content stays.

Can I start from a ready-made agenda?

Yes — Sample agenda on the Agenda screen has a 1-day and a 2-day conference. It is not the Template tab, which only changes the layout. The sessions land in the review list, so nothing is saved until you press Save.

Next

speakerssession trackinglive qagetting started